Category: Minutes (page 2 of 3)

JCSU Minutes – 28/02/16


JCSU OGM minutes – 18/02/16


JCSU Minutes – 12-02-16


JCSU Minutes – 28-01-16


JCSU Minutes – 17-01-16


JCSU Minutes – 14-03-15


Minutes of a meeting of the JCSU Committee held on Saturday 14th March at 1.00pm in the Library Court Seminar Room.

Present: the President (Amatey Doku), the Treasurer (Christina Lane), the Secretary (Freddie Valletta), the Communications Officer (Caroline Sharp), the Access Officer (Tom Hogg), the Green Officer (Tansy Branscombe), the Male Welfare Officer (Ben Simpson), the International Officer (Marina Mayer) and the LGBT+ Officer (Anthony Wheeler).

Absent: the Vice-President (Ruby Stewart-Liberty), the Services Officer (Aiden Goulden), the Ents Officers (Xanthe Fuller and Amelia Oakley), the Female Welfare Officer (Daisy Eyre), the Mental Health and Disabilities Officer (Harrison Packer), the Women’s Officer (Eleanor Kashouris) and the Racial Equalities Officer (Nadine Batchelor-Hunt).

  1. Committee reports of actions since last meeting
    AD – attended a design meeting for West Court, rewriting the Constitution, sent out the Annual Survey.
    CL – attended a design meeting for West Court, still signing cheques, met with the Finance Officer – see 4(c).
    FV – attended a design meeting for West Court, organised JCSU meeting.
    CS – met with the college’s new Communications Officer, general social media stuff, sat on the Communications Committee, put the Master on the JCSU mailing list.
    TH – attended CUSU Access Forum – see 4(b), met with the college’s new Communications Officer (Helen Harris, not Helen Higgins as stated on the agenda, she was my blind date) about the JCSU videos – need to chat to AO.
    TB – organised Fairtrade Fortnight – welfare bake, film night and Fairtrade promotion.
    BS – usual welfare stuff – drop in, sexual health supplies, welfare cake.
    MM – organised a return formal swap at Downing, promoted iCUSU elections.
    AW – subsidised tickets for a group to see Rent, promoted CUSU LGBT+ elections, rewriting the Constitution.
  2. Minutes from last meeting
    No comments.
  3. Suggestion form report by AG
    AG reports that since the last meeting no progress has been made with the suggestion form as he and the Domestic Bursar have not had time to meet.
  4. Matters arising

(a)     Communication strategy and website review
CS – met with Communications Officer and she talked about crisis communications. She needs to know about actions that could cause potential slip up so she is able to put a strategy in place.

CS – attended Communications Committee, they’re updating Jesus College website first then JNet. They also found in their prospectus survey that people found accommodation and facilities most interesting when looking for a college and history and alumni the least interesting.
They had some questions. Do we want to keep access and prospective students on main website? Or could we move it to the JCSU website
TH – keep it on Jesus website as it has more traffic – easily Google-able. We’d have the new alternative prospectus on the JCSU website plus some college info. But we’d need a link to the JCSU website on the main Jesus site.

CS – what would we emphasise on the website to set us apart from other colleges?
Points that were raised: space, on site facilities, range of accommodation, mix of history and modernism, not too big a college – you know pretty much everyone.
TB – we have such a pretty college with an amazing space so it needs to be heavily picture based.
FV – just need to make sure they’re not staged.
TH – we should get a big range from the photo competition. Also they’re organising a photography day with a professional photographer. They would be able to train other amateur photographers. This wide range of photos could also be used in the new alternative prospectus.

CL – Churchill have a new website which they’re tempted to copy but it may seem a bit unfriendly.
CL – I felt as though it was too focussed on design rather than content.
TH – too corporate
BS – and it looked as though it was selling themselves a bit too much. Also they focus on stats like the position in the Tompkins Table, don’t know if it should be front page headline.
TH – we’re 4th, this is not too high that it looks like we’re not having fun.
AW – also Churchill have less aesthetic to sell but we have other things.
(b)     CUSU Alternative prospectus
TH – attended CUSU access forum. It was interesting to hear from other colleges about access tours – some had never done them. We’re one of the best colleges at doing them. Gave some college’s Access Officers tips. We discussed the new CUSU alternative prospectus. The CUSU Access Officer (Helena Blair) expressed an interest to come to a JCSU meeting to discuss this as well. They’ve been given thousands of pounds from the university to update it. It would be online based which each college has their own page which can be updated regularly. We’d aim to keep it active, fresh and looking good and maybe allocate some Jesus Ambassadors to keep it updated. Just wanted to know what would be good for our page in the prospectus. My view is that we have a couple of large pictures with some text and links to the videos we do. Maybe mentioning prices (rent/food/pints). Could have a twitter feed on it as well.
CS – as well as an Instagram feed too.
TH – Helena Blair wanted to come to our meeting to discuss this. One of her aims to meet all the college’s JCR committees. However is it worth her coming? We’re doing a lot of this stuff already so could tell her that we’re updating website stuff so won’t be difficult to get this page done.
FV – a lot of the stuff we discuss at our meetings won’t be relevant to her.
AW – she could just meet with the Jesus Ambassadors as it is more relevant to them.
TH – she would be able to promote the CUSU Target Scheme too.
(c)      Enterprise Account
CL – met with the Finance Officer about the Enterprise Account. He was initially worried about how easy it is to misuse. Operationally it’s working fine but the security needs to change. The options are either to keep the HSBC account but CL would need to show bank statements every month or take money out of Enterprise Account, put it into the JCSU account but not to use it so the college can keep tabs on it.
AD – would probably be better just move it all to Lloyds rather than splitting it up.
CL – all of this would need to tie in with the Constitution. Can’t make a payment without checking with the Finance Committee spendings over £500 would need to be mentioned at an OGM and spending reports at AGMs.

  1. Any other business

(a)     JCSU videos
TH – I need to talk to AO about these videos. The best idea is for small videos with different committee members presenting different videos. We’ll get this rolling at the beginning of next term. Will message the JCSU during Easter and we can get filming in the first week of next term.
(b)     Handovers
AD – just thinking we need to set a precedence for our handovers to the next committee members. Need to make the information given consistent  from year to year.
MM – need to make sure that the new officer know what the role entails, what you have done this year as well as what you are still doing.
CL – also need to make them aware of stuff outlined in the Constitution and Standing Orders.
CS – could stick the documents in the JCSU Google Drive, will advertise it on the committee Facebook group again.
(c)      Suggestion form and Annual Survey
AD – will email again about the survey to get more responses as only 80 or so people have done it.
CS – the suggestion form needs to be made more accessible too, will pin it on the Freshers’ Facebook page.
(d)     Gender neutral toilets
AW – is there scope for there to be gender neutral toilets in the new bar in West Court. This could be law in ten or so years’ time would be good to stay ahead of the times. There is still a lot of scope to change the plans to incorporate this. I have spoken to AD and he said he was happy to float the idea to college. It is easy enough to take the urinals out of the men’s toilets and then just put WC on toilet doors rather than the gendered figures. Also I’ve spoken to the LGBT+ Officer at Pembroke as he’s trying to get gender neutral toilets there. Along with their Senior Tutor he will talk to other Senior Tutors and LGBT+ Officers about this idea and get back to me about how to implement it.

AD thanked the members of the Committee for a very helpful and successful meeting.

The meeting closed at 2:00pm

4-3-15 JCSU Minutes

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4-3-15 JCSU Minutes

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20-2-15 Minutes

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Minutes 10/02/2015

JCSU Committee Meeting – 10/02/2015

Minutes of a meeting of the JCSU Committee held on Tuesday 10th February 2015 at 7.30pm in the Library Court Seminar Room.

Present: the President (Amatey Doku), the Vice-President (Ruby Stewart-Liberty), the Treasurer (Christina Lane), the Secretary (Freddie Valletta), the Services Officer (Aiden Goulden), the Communications Officer (Caroline Sharp), the Access Officer (Tom Hogg), an Ents Officer (Xanthe Fuller), the Male Welfare Officer (Ben Simpson), the Female Welfare Officer (Daisy Eyre), the Mental Health and Disabilities Officer (Harrison Packer), the LGBT+ Officer (Anthony Wheeler), the Women’s Officer (Eleanor Kashouris) and the Racial Equalities Officer (Nadine BatchelorHunt).

Absent: the Green Officer (Tansy Branscombe), an Ents Officer (Amelia Oakley) and the International Officer (Marina Mayer).

1. Committee reports of actions since handover

AD – attended meetings (Student Affairs Committee, pre-ballot meeting, Buildings Committee – to discuss West Court, one with Tori McKee – to discuss Survey Monkey account, council), spoke to the MCR President about constitutional changes.

RSL – attended meetings (Student Affairs Committee, one with Tori McKee – to discuss Survey Monkey account), received and distributed JCSU stash, sorting Halfway Hall.

CL – signing off cheques, paid for stash (which needs to be mentioned at an OGM), planning on organising a meeting with the Boat Club about their budget.

FV – organised the JCSU meeting, wrote minutes and agenda.

AG – attended meetings (pre-ballot meeting, Student Affairs Committee), trialling a suggestion box on JCSU website, organising balloting groups for the room ballot, reduced the caff card bar top-up back down to £20.

CS – sent racial equalities themed bulletin, preparing next week’s welfare themed bulletin, updated JCSU email list.

TH – attended Student Affairs Committee, finished CUSU shadowing scheme and attending a meeting with CUSU on how to improve it.

AO & XF – organised Valentine’s karaoke event in the bar (Friday 13th February), organising a welfare event.

BS & DE – attended Student Affairs Committee, hosted welfare cake, organising a welfare bop/fiesta for Week 5/6.

DE – hosted a welfare drop in, ordered Week 5 snacks for pidges, looked into Pet a Puppy Day (see later).

HP (reported by TH) – sent email regarding Time to Talk Day, selected as the college rep for Student Minds Cambridge charity.

MM (reported by TH) – organised an formal at Murray Edwards for Churchill, Jesus and Murray Edwards international students, organising an international formal swap with Downing, attending iCusu.

AW – organised an LGBT+ formal swap at Downing, promoting LGBT History month with emails, posters and leaflets, sending an email and producing leaflets on LGBT+ rights.

EK – sorted out boxes of free tampons for the Marshall Room and the bar toilets and eventually the Upper Hall toilets, will update women’s email list.

NBH – sent email about ethnic food suggestions in caff, reported that the barman can’t include a charity cost in the price of a drink but he will put a charity box in place for Pink Week, sent a pink food formal menu suggestion to the Domestic Bursar.

2. Matters arising

(a) JCSU Constitutional changes

AD presented the changes made to the Constitution to the committee. The committee then went through the Standing Orders and made amends where needed. AD reported that he had sent an email to the president of the Murray Edwards JCR in order for her to be the independent reviewer once the amendments were made. Before the changes are approved at an OGM, four documents would need to be sent out to college (an annotated version of the old Constitution, the new version, a running commentary and the proposal).

(b) JCSU Annual survey

AD provided the committee with an electronic copy of last year’s Annual Survey and requested that the committee look over it and send him updates and additional questions to him by the meeting next week when it would be approved. TH reported that in last year’s survey certain responses suggested that the college extended their outreach to Scotland and Northern Island, as well as focussing on particularly disadvantaged schools and to improve outreach to minority students. He stressed that the college’s access work is restricted to certain areas allocated by CUSU (Newcastle, Gateshead, Sunderland, North & South Tyneside and Westminster, Brent & Ealing boroughs) and that due to the nature of the areas the college targets, disadvantaged schools and minority students are targeted (as Brent, Ealing & Westminster are predominantly minority and disadvantaged areas and the North-East is predominantly white but it’s one of the most disadvantaged areas of the country).

(c) Queerphobia in college

AW reported that Get Real (the new LGBT+ magazine in Cambridge) ran a survey amongst queer students in Cambridge. It was found that 75% of the Jesus students that responded had experienced queerphobic speech during their time here, which isn’t something that anyone should be subjected to. Seeing as this college is renowned for having a very large accepting and community feel this is something that he felt needed to be addressed. He said he intended to do his own survey (using the JCSU Survey Monkey account) as soon as possible (which would be separate from and before the Annual Survey) to the LGBT+ mailing list in order to get the real picture about the issue. He promised to relaunch the ‘That’s so gay’ posters as well as sending an email. He said he would consider the effect of this campaign on people that may be sensitive to this issue.

(d) LGBT+ terminology

It had come to attention of AW that many people don’t understand LGBT+ terminology as they may have had no reason to ever learn. He plans to educate people on this terminology (eg camp, queer, gay, trans/cisgender, asexual) through the use of leaflets/posters/email. It was suggested that he could organise a panel for people to ask questions relating to this subject which worked at Peterhouse.

(e) Pet a Puppy Day

DE reported that she was in the process of organising a Pet a Puppy Day within college during exam term as a ‘de-stressing event’. She said that she had the details of the charity that provide these services (to help guide dogs become accustomed to human contact from an early age) and that the Senior Tutor and Domestic Bursar were both very keen. However they said that dogs were not allowed in college. It was suggested that she could try and get around this rule by reinforcing to college that the dogs are guide dogs (which the committee believed were allowed in college). CS suggested that if this was not a possibility, the church opposite The Chimney could be an option as it was close to college and college houses. RSL said she would send DE the contact details of the church.

(f) Gym report

AD reported that the college have changed the regulation on gym opening hours and now the porters will now let students have 24 hour access to the gym. However between the hours of 12 midnight and 6 am students must sign a key card out from the porters’ lodge in order to gain access.

(g) Student behaviour at formal

AD reported that student behaviour at formal was discussed at the Student Affairs Committee, especially the acts of 1 and 5 ‘pennying’. He reported that college has strict policies against ‘forced drinking’ and the college has warned the JCSU that if it continues, they will start increasing the punishment i.e. throwing people out more often. AD said he would draft an email to the undergrads making them aware of the new punishments.

(h) Spotify Soundclash competition

AD reported that Richard Cartwright would like to enter this competition and requires JCSU committee permission in order to use their name. The competition requires a society to create a playlist on Spotify and if it gains a certain amount of followers, the society is rewarded with some funding. AD promised to follow this up with RC in order to find out what he was planning on using the money for if he was to win.

3. Any other business

(a) Taxi scheme

EK reported that other colleges have a scheme with Panther Taxis that if a student books a taxi, the cost is added to their college bill automatically. She said this would make it easier for students to feel safe when travelling back to college post nights out for example. EK & DE said they would investigate this scheme further and discuss it with the porters.

(b) ‘No Bystanders’ campaign

AW reminded the committee that the ‘No Bystanders’ campaign starts on Monday 16th February when he’ll send an email to college and put up posters. He said that he’d invite the college to the pledge event which would tie in with welfare cake on Thursday 19th February at 6.15 pm in the Marshall Room. Members of the committee were then photographed taking the pledge to never be a bystander to bullying and teasing language.

AD thanked the members of the Committee for a very helpful and successful meeting. The meeting closed at 9.30pm.

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