Present:
Danny McGrath (President)
Hazel Jackson (Vice President)
Theo Morris Clarke (Treasurer)
Rebecca Zhao (Secretary)
Dan Hunt (Services)
James Swaden and Kitty James (Ents)
Jane Baxter (Green)
Anthony Wheeler (LGBT)
Freddie Valetta (Male welfare)
Aiden Goulden (Access)
Sarah Glew (Mental Health and Disabilities)
Charlotte Jackson (Female welfare)
Tim Kitching (Communications)
Katherine Lee (International and Racial affairs)
Absent:
Julien Cohen (International and Racial affairs)- Apologies sent
JCSU dinner with master
DM: Everyone keep 25th November free for this event, do we want to have lounge suit or black tie?
Committee: Black tie
Wesley House planning committee
DM: Ideally need 3 volunteers to help design the new JCR space, should be a day of meetings, date so far unknown
Dan, Aiden, Charlotte and Tim all volunteer
Societies photos
DH: Still some seem to be missing and so getting more printed off, some remain to be distributed
Stash
DM: Want to get this organised soon as will take a while
HJ: Intend to stick with supplier Mary used last year (Suffolk insignia) as quality was good. Probably won’t order onesies this year as didn’t sell many last year, potentially introducing a skinny tie?
OGM motions and Budget
TMC: Need to get budget done soon so ideally can we organise an OGM for later this week
BZ: Constitution wise need to give people 3 days and will have to check Coleridge room availability so probably next week is soonest
JS: Need to pay DJ for first bop (£70) so will forward invoice onto Theo
SG: Going to also propose a motion for all members of college being able to vote for both male and female welfare officer
AG: May motion to disaffiliate from CUSU – don’t like being associated with them
Week 5 welfare fun and formals
CJ: Keen to do a bacon event
JS: Too salty, what about vegetarians
HJ: Pancakes? But a faff to make, could organise with caff and then host in the marshall room
CJ: Budget wouldn’t fund that
JK: Karaoke and food in the bar/ Coleridge room
SG: Issues selling food in the bar which isn’t bought from college re Health and Safety
JS: Saturday night is ideal as people don’t seem to have much going on
FV: Welfare team would be happy to help organise event
DM: Need a Harry Potter formal- close to Christmas
JS: Yes, Porter wants to get owls to fly around too
DM: Domestic bursar is the one to contact, also need to think about Christmas bop
SG: Santas grotto in it
AGM
DM: Need to organise an AGM for the week following the 6th Sunday of term, can we also get a working version of the constitution put on the JCSU website Tim? Standing orders are going to be amended if we are introducing a women’s officer
New committee elections
TMC: Should make clear the distinction between International AND Racial equalities officers
DM: I will organise the hustings but will need JCSU to man the ballot throughout the day. Also am keen to record the hustings and post to the JCSUtube.
Decided to host hustings on Saturday and voting on Monday, with JCSU handover to follow
Meeting with the college dean
DM: Exchanged many emails before arranging to meet the Dean with SG, AG and Geoff Parks. He agreed that he would publish on JNET the standardised punishments for parties, he does use protocol. Also enquired about records of punishments but these are kept very secure for legal reasons
TK: Should really send an email round college from JCSU to clarify what the rules are
DM: People need to be encouraged to get party permits, Dean’s primary concerns are for health and safety, also that parties should end by 12
CJ: Seems very unfair to ban people from attending Matric dinner
SG: That was an isolated case due to time constraints, doesn’t want scholars to be given any special treatment
TK: We will run email past the dean before sending it out to college
Yearbooks
HJ: Yearbooks look nice and professional (would be filled in interactively) but am going to send out a poll in order to gauge interest. Also this may well be in the time of next year’s committee so need to decide who will be the ‘editor’
Bike Lights
FV: Would like to have a bike light giveaway but poundland are no longer doing bulk ordering so would need to source elsewhere. This will make it a lot more expensive, will our budget allow?
TMC: Submit a budget
End of meeting